Document Checklist for GeM Registration: A Complete Step-by-Step Guide for Businesses

Introduction:

GeM the short form of Government e-marketplace, is the electronic marketplace that was prepared by the Government of India to make procurement easier for public buyers as well as for registered sellers. Today, GeM has evolved as an alternative platform wherein vendors, suppliers, and business houses can sell their goods directly to government organizations. GeM registration will open up all those potential business opportunities which could make your business viable whether you are a seller or a buyer. Here is a complete checklist of the document for GeM registration, which would help in knowing the whole process and what kind of requirements are there for a smooth registration process.

1. Benefits of GeM Registration for Sellers:

• This will open access to a large government procurement market.
• GeM registration with Government Buyers with increased transparency.
• All tender and order processes also smoothen out.
• Swifter payment cycles besides an administrative cost cut down.
• Direct as well as long-term contracts too to come out.

2. What is registrable on GeM?

Registration in GeM can be carried out by any Indian organization. These are:

• Proprietary firm
• Partnership firm
• LLP
• Private and public limited companies
• Registered societies and trusts
• Startups and MSMEs

All of them can be an entrepreneur, service provider, or product seller. Now it is your turn to know what are those documents required for GeM Registration to make the process of registration smooth and without any hassle.

3. Documentary Checklist for GeM Registration:

Depending on the business entity type, the list of documents to be generated for GeM registration differs. This checklist further elaborates and sub-categorizes the kind of registrations.

A. For Individual Sellers /Proprietorship Firms

1. Aadhaar Card or PAN Card: Identity and address proof of person or Proprietor
2. Address proofs: Utility bills, bank statements, etc are valid address-related proofs for his/her case.
3. Bank Account details: Cancelled cheque or bank passbook.
4. Income Tax Returns: As a proof of income
5. Business Profile/Experience: Experiences in previous assignments or work with government or private organization

B. Documents required for Partnership Firms:

1. Photocopy of the partnership deed.
2. PAN Card of the Firm: PAN Card of the Organization
3. Address Proof: Electricity bill or office address on a lease agreement
4. Bank Account Details: Cancelled cheque or bank account statement
5. Registration Certificate: For the companies falling under the Indian Partnership Act.

C. Private Company and LLP Documents

1. Incorporation Certificate: RoC
2. MoA & AoA: Company incorporation documents
3. Company PAN Card: For identification purposes and tax purposes.
4. ID Proof of Signatory: Aadhaar/PAN of the authorized signatory.
5. Bank Details: Cancelled cheque or bank statement of the company's account.
6. GST Registration Certificate: Proof of the company's registration in India under the GST.

D. MSME, Start-Ups, Others

1. Udyam Registration Certificate: Udyam Registered.
2. DPIIT Recognition Certificate: Classified as a start-up.
3. Registration Certificate: Societies, trusts, or any other form of registered body.
4. Financial Statements: Balance sheet and income statement of previous two years.
5. Registration Procedure on GeM Portal: Step-by-Step Guideline.

Once you have all the documentation available, if needed, begin getting registered there at GeM with the following steps :

1. GeM Portal: Log into the GeM official website and proceed with 'Seller Registration.'
2. Basic Information: Fill up your business name, address, e-mail id, and contact number.
3. Attachments of documents: attach the documents against checklists. Attachments in pdf and not more in size as prescribed.
4. Verification Process: It will verify all data/information concerning a particular company. Once GeM is done with its processes, then you qualify for inclusion.
5. Items Under Product/Service: The same shall be made available to a Government buyer once it's registered.

This is a straightforward process wherein registering with GeM will become pretty easy for the vendor; he would have thousands of procurements made by the government and available to him easily.

5. Some Common Mistakes To Avoid in GeM Registration

• If any inappropriate information is related to the business or the submission of old documents, then time delay will take place in the process.
• All the documents are prepared well in advance before applying for registration so there is no hassle at the last moment.
• GST Registration Not Done: Sellers need to sell taxpaid goods and services. Sellers must at all times get registered under GST.
• No updation: Update your GeM profile with all changes in the details of your business so the company does not fall short on the compliance aspect of GeM policies.

Conclusion: Streamline the GeM Registration Process

Register on a Government e-marketplace and thereby elevate your business substantially by getting an array of government buyers into your account. Once the company is suitably equipped with the knowledge of the checklist for registering through the document of GeM, then smooth sailing for the company and tapping into the available opportunities of GeM should be possible. An MSME is either new or old, and GeM may push it to sell more and increase profit volumes.

Apply now in just one click here Seller on GeM, Know how to register as a seller here today get expert support and make the journey to onboard smooth and without hurdles.